[Remote] Securities and Compliance Paralegal

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Note: The job is a remote job and is open to candidates in USA. Workiva Inc. is seeking a highly organized and detail-oriented Securities and Compliance Paralegal to support its Legal Department. This role involves assisting with SEC reporting, corporate governance, and compliance tasks, ensuring effective management of legal operations and documentation processes.


Responsibilities

  • Support the preparation, drafting, review, and filing of the Company’s SEC filings, including Forms 10-K, 10-Q, 8-K, DEF 14A, annual report materials, registration statements, and related disclosure documents
  • Support the end-to-end SEC filing process, including document compilation, preparation of support files, exhibit coordination, signature packets, internal review workflows, and final filing logistics
  • Assist with preparation and coordination of annual meeting materials, director and officer questionnaires, proxy-related materials, and related governance and disclosure processes
  • Coordinate, prepare, and file Section 16 reports, including Forms 3, 4, and 5, powers of attorney, beneficial ownership tracking, and related filing support
  • Maintain the Company’s and Section 16 filers’ EDGAR Next accounts and related credentials, permissions, records, and processes
  • Maintain compliance calendars, checklists, and internal procedures for periodic, annual, and event-driven reporting deadlines
  • Maintain the Company’s governance policies, committee charters, corporate records, governance trackers, and related materials
  • Prepare Board and Committee presentation templates and support the preparation, review, finalization, and distribution of Board and Committee materials
  • Maintain calendars, trackers, and databases for Board and Committee meeting materials, approvals, action items, and related governance processes
  • Support onboarding processes for directors and officers, including Forms ID, questionnaires, certifications, and onboarding materials
  • Support the annual Board and Committee self-evaluation process
  • Assist with internal and external audit requests, including preparation of audit response materials, production of meeting minutes, and coordination of supporting documentation
  • Support subsidiary governance, corporate recordkeeping, and entity management matters, as needed
  • Support administration of the Company’s securities trading policies, including trading preclearance requests, restricted trading lists, blackout communications, and employee questions
  • Help maintain insider lists, training materials, FAQs, templates, and other resources related to securities compliance and public company obligations
  • Respond to FINRA, broker, transfer agent, and other stockholder-related requests, as appropriate
  • Support equity, stockholder, and beneficial ownership-related processes, including internal tracking, recordkeeping, and coordination with relevant stakeholders
  • Draft, prepare, and coordinate correspondence, certifications, resolutions, consents, notices, and other legal and governance documents
  • Maintain organized legal files, records, workflows, templates, and process documentation
  • Identify opportunities to improve efficiency, quality, consistency, and scalability across securities, governance, compliance, and legal operations processes
  • Support other Legal Department projects and responsibilities, as assigned

Skills

  • Undergraduate degree
  • 2+ years of relevant securities, corporate governance, public company, or law firm experience
  • Experience supporting SEC filings, Section 16 filings, proxy statements, or public company governance
  • Proficiency with EDGAR, EDGAR Next, Shareworks, Computershare, Monday.com, or Workiva software
  • Advanced skills in Microsoft Office, including Word, Excel, PowerPoint, and Copilot
  • Strong judgment and discretion when handling confidential, sensitive, and material nonpublic information
  • Ability to manage multiple priorities, stakeholders, and deadlines in a fast-paced environment
  • Excellent written and verbal communication skills
  • Proactive mindset with a focus on improving workflows, templates, and operating procedures
  • Interest in using technology and AI to improve efficiency, accuracy, and legal service delivery

Benefits

  • A discretionary bonus typically paid annually
  • Restricted Stock Units granted at time of hire
  • 401(k) match and comprehensive employee benefits package
  • Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.

Company Overview

  • Workiva created Wdesk, a cloud-based platform for enterprises to collect, manage, report, and analyze critical business data in real time. It was founded in 2008, and is headquartered in Ames, Iowa, USA, with a workforce of 1001-5000 employees. Its website is http://www.workiva.com.

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