Procurement & Logistics Coordinator - Event Production & AV Hire

Procurement & Logistics Coordinator - Event Production and AV Hire

Based in Bounds Green, N11, this is a fantastic opportunity to join a busy and passionate event production team, helping our clients bring their events to life using sound, lighting and AV technologies at venues across the UK. We are looking for a highly organised and proactive individual to join our logistics team as a Procurement & Logistics Coordinator.

As a growing event production company, efficient logistics and procurement are central to everything we do. In busy periods we are running multiple events every day, delivering equipment to venues across London and the UK — and it takes careful planning to make sure the right kit is in the right place at the right time. You will work closely with the Logistics Supervisor to coordinate transport bookings, manage equipment hires and support day-to-day procurement activity.

This is a 5-from-7 contract, reflecting the nature of the events industry. The standard working week is Monday to Friday, however during peak periods you will be expected to work at weekends to ensure continuity of logistics support across all live projects. Days off will be scheduled accordingly within the working week.

You may currently be working in the events industry, or in a role that requires you to manage and coordinate suppliers, bookings and schedules. Either way, the key to success in this role is being highly organised, commercially aware, and a confident communicator who can manage relationships across multiple stakeholders.

The Role

Working within the logistics team, your day-to-day responsibilities will include:

• Booking and coordinating heavy transport for AV equipment, including HGVs and specialist haulage vehicles
• Managing equipment hire schedules — sourcing from suppliers, tracking returns and reconciling hire costs
• Liaising with haulage companies, hire houses and site contacts to ensure timely delivery and collection
• Supporting the Logistics Supervisor with planning load-outs and load-ins across multiple concurrent events
• Raising and tracking purchase orders and assisting with cost management and budget reconciliation
• Maintaining accurate records of all logistics activity — manifests, delivery notes, hire logs and supplier information — with a high degree of accuracy
• Checking hire orders, transport bookings and purchase orders carefully to catch errors before they become costly problems on site
• Acting as a point of contact for drivers, crew and suppliers during the operational phase of projects
• Actively identifying opportunities to reduce logistics costs — whether through better supplier terms, smarter scheduling, or eliminating unnecessary hires
• Comparing supplier quotes and challenging costs where appropriate to ensure the company is always getting best value
• Onboarding and vetting new suppliers — collecting and reviewing insurance certificates, agreeing credit terms and maintaining up-to-date supplier records
• Supporting sustainability goals by making carbon-conscious logistics decisions where possible, including consolidating loads, choosing greener transport options and reducing unnecessary mileage — an increasingly important consideration for our corporate clients
• Preparing and processing ATA Carnets for the international movement of equipment

About You

The successful candidate will be someone with the following skills and experience:

• Previous experience in a logistics, procurement or operations coordination role — ideally within events, AV, broadcast or a related industry
• Note: live events experience is not absolutely essential; strong project coordination experience in another sector will also be considered
• Highly organised, with the ability to plan and manage multiple tasks across simultaneous projects
• Comfortable working under pressure and to tight, non-negotiable deadlines
• A natural communicator who enjoys working with suppliers, drivers and internal teams
• Excellent attention to detail — errors in hire bookings, transport schedules or purchase orders can have a direct impact on events and costs, so accuracy is essential
• A commercially minded approach — always thinking about value for money and looking for ways to reduce spend without compromising on service
• Confident using computers — competent with Microsoft Office (Word, Excel, Outlook) and quick to pick up new systems
• Able to work independently and as part of a close-knit team
• Flexible in approach to working hours — the role operates on a 5-from-7 basis and weekend working will be required during busy periods

Core Attributes

We would expect you to bring:

• Strong written and verbal communication skills
• A proactive, solutions-focused approach to problem solving
• The ability to remain calm and focused when priorities shift quickly
• A forensic eye for detail — you spot mistakes before they cause problems
• A cost-conscious mindset — you understand that small savings across many bookings add up, and you take ownership of finding them
• A genuine interest in events, AV or production environments
• Willingness to learn and develop within the role

Qualifications

Educational: Educated to GCSE level with grades A–C in English and Maths (or equivalent). A degree or qualification in logistics, business, events or a related field is desirable but not essential.

Professional: Events or AV industry experience is advantageous.

Work Permit: Right to work and remain in the UK.

What We Offer

• Competitive salary plus benefits
• Bonus scheme and performance bonus
• Company pension scheme
• Employee discount
• Sick pay
• A friendly, modern working environment
• Ongoing training and support
• Real career development and progression opportunities

Please note: this is a 5-in-7 contract. The events industry does not follow a standard Monday–Friday schedule, and during busy periods you will be required to work at weekends to ensure continuity of service. Days off will be taken on a rota basis during quieter periods. Candidates should be comfortable with this pattern of working before applying.

We are an established event production company offering equipment hire and full production services to businesses and consumers across the UK. Our work spans a wide cross-section of the events industry — from corporate events, awards dinners and product launches to live music concerts, festivals, film shoots and fashion shows. We are passionate about sound, lighting and video, and pride ourselves on providing outstanding service at every event.

We are a rapidly growing company and are focused on expanding our operations and customer base across the UK and Europe. Our team works hard, but we are constantly rewarded with outstanding client feedback — which motivates us to keep improving and taking on bigger and better projects.

How to Apply

If this sounds like the right next step for you, we'd love to hear from you. Please send your CV and a short covering letter to:

recruitment@hirefrequencies.co.uk

Applications are reviewed on a rolling basis and we may close the role early once a suitable candidate is found, so please don't delay in applying.

Job Type: Full-time

Pay: £27,000.00-£32,000.00 per year

Work Location: In person