Executive Personal Assistant

September 15, 2026 Auto Import

PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Personal Assistant for a client in Downtown Chicago (60610). The ideal candidate will be the first point of contact providing exceptional customer support while also handling various means of correspondences and acting as a liaison.This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively with daily tasks.This is a TEMP to HIRE opportunity!1st Shift: 8am-5pm Monday-FridayPay: $60-$70k (heavily dependent on experience)Key Responsibilities:<ul><li>Manage and maintain complex business and/or personal schedules<li>Act as a gatekeeper, monitoring and controlling access to executive staff<li>Resolve conflicts as they arise, while simultaneously preventing future issues<li>Problem solving, decision-making, discretion, and autonomy<li>Arrange conference calls and meetings, preparing necessary documents and agendas<li>Book and coordinate business travel, accomodations, and transportation<li>Prepare reports, memos, and presentations<li>Meticulous approach to prioritizing tasks and documentation<li>Utilize Microsoft Office and other relevant software<li>Manages filing system and databases; could include expense reports<li>Answer and manage incoming phone calls, take messages, and direct calls accordingly<li>Perform general office tasks, such as filing, scanning, and data entry<li>Handle confidential information with integrity and professionalism<li>Anticipate needs and take initiative to find solutions or complete before being asked</ul>Qualifications:<ul><li>5-10 years of previous experience as an executive secretary, administrative assistant, or in other related fields.<li>Strong organizational and multitasking abilities.<li>Strong attention to detail.<li>Excellent verbal and written communication skills.<li>Disposition to learn, lead, communicate and collaborate with others.<li>Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)<li>Customer-focused with a friendly and professional demeanor<li>Ability to speak Greek, preferred but no required*</ul>Functional Skills: Communication <ul><li>Read and track Executive’s email traffic, flag items for follow-up and use intelligence gleaned from e-mail to better anticipate shifts in priorities and scheduling.<li>Prioritize and ensure that all incoming correspondence, telephone calls and mail requiring action or attention is acted upon in a timely manner.<li>Ability to adapt to and to adopt the preferences of the Executive.<li>Works with Communication & Development Manager on website publishing, social media, postings, updates, and events.<li>Serve as a “funnel” of information for staff and other acquaintances.<li>Clear and effective interpersonal communication skills, including impeccable verbal and written communication skills, exceptional proofreading and editing skills.</ul>Reasoning <ul><li>Results orientation with high expectations for quality and accuracy.<li>Flexibility and willingness to manage new and different tasks.<li>Ability to work in a confidential, professional, and fast paced environment.<li>Ability to work under pressure to meet deadlines.<li>Ability to work independently and know when to seek leadership guidance.<li>Ability to prioritize work with little or no supervision.<li>Demonstrate sound discretion, professional judgement and ethics in decision making.<li>Able to manage and organize conflicting priorities.<li>Approach and support all office activities and members with collaboration and integrity.</ul>If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply for today! *** A resume is REQUIRED to be considered for this opportunity! ***Compensation / Pay Rate (Up to): $60,000.00 - $70,000.00

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